Organizational Guidelines of the Midwest Deer and Wild Turkey Study Group

Objectives: The Midwest Deer and Wild Turkey Study Group was formed to:

  1. Provide a forum for discussion of common management problems concerning the white-tailed deer and the wild turkey in habitats typical of the Midwest region.
  2. Provide an opportunity to define common problems and goals and formulate priorities for investigations into these problems, to minimize duplication of efforts among the member agencies.
  3. Stimulate peer review and exchange of information among member agencies on survey techniques and results, harvest regulations and results, research projects, and habitat management.
  4. Act as a source of detailed information on deer and turkeys in the Midwest for the public and other resource agencies.
  5. Formulate long-range guidelines for species management in the Midwest region.

Organization: The Midwest Deer and Wild Turkey Study Group (MDWTSG) shall consist of representatives from Midwest state wildlife agencies and the Ontario Ministry of Natural Resources who, as wildlife biologists, are directly responsible for the management of deer and wild turkeys in Midwest habitats. States invited for the group are Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin. The Province of Ontario, Canada was incorporated into the Group in 1984. In 2004, the Group approved 1 representative from the Midwest Association of Fish and Wildlife Agencies (MAFWA) to function as a liaison between the Group and the Association.

Officers: The offices of chair and secretary shall be filled by member biologists from the agency selected to host the next meeting. Their term of office shall be from their selections until completion of all responsibilities for their group meeting. Officers will be selected by the host agency with recommendations made by the group. Their responsibilities will include organizing the meeting to be held in their state or province, selecting a meeting site and dates, arranging for lodging and meeting rooms, formulating an informal program, publicity and meeting announcement to member agencies, and publication of a post-meeting Newsletter.

Committee: Committees may be selected to investigate specific problem areas and make recommendations to the entire membership. Assigned committees will perform the important work of the group. The chair(s) will select committees after reviewing requests for committee action submitted by the membership. Possible committees include: research review, information and education, future programs, and position statements.

Meetings: At each group meeting the time and host agency for the next meeting will be decided. Group meetings will be held on an irregular basis as determined by the needs of the membership. Meeting sites will be rotated among member agencies on a volunteer basis. If no volunteer comes forward, the first member agency (proceeding alphabetically) that has not yet hosted a meeting, or the member agency with the longest elapsed time period since it last hosted a meeting will be chosen (if agreeable to that agency). Meetings will generally be of 2-3 days in duration. A general theme shall be selected for each meeting, if possible, with a meeting site chosen to enhance the discussion of the selected topic. Notice of arrangements for the meeting shall be distributed to member agencies at least 4 months in advance to allow time for securing out-of-state travel authority and preparation of presentations.

Meeting Agenda: The program shall be as informal as possible with plenty of time allotted for discussion. One aspect of the program should be a report from each agency on hunting regulations and harvest: population surveys, new research and management projects, University research, and any other topics that may be of interest to the group. Short field trips may be utilized to point out areas of special interest to the group. Better efficiency and exchange of ideas will be realized by breaking down the group into separate deer and turkey workshops to discuss pertinent research and management programs. The business meeting and certain topics of interest to the entire group will require a combined meeting of the membership.

Attendance: To enhance an atmosphere of total participation and exchange of ideas, the attendance shall be held to 42 persons. The chair will be responsible for limiting the size of the meeting to this number. The Chair shall allocate the 42 seats in a manner that allow the 12 non-host member agencies to send a maximum of 3 individuals apiece, 1 MAFWA representative while the host agency is allowed 5 seats. If pre-meeting registration indicates that some agencies will not send their full allotment, the chair can delegate unfilled seats to the host agency too or to agencies requesting extra attendance. Persons invited by the host agency to participate in the program would not be counted towards the allotment.

Business Meeting: A short business meeting will be scheduled on the meeting agenda. Topics for discussion will include selection of the next host agency, year of the next group meeting, future topic(s) of interest, selection of officers, committee reports, position statements, and any other information pertinent to the operation of the group.

Newsletter: The secretary for the group shall be responsible for sending out a Newsletter immediately following each meeting to the Coordinator and President of the Midwest Association of Fish and Wildlife Agencies, the Director of all member agencies, persons attending the meeting, and any other organization of the agencies making a request. This Newsletter shall contain a summary of information presented in the program, discussion, and items covered at the business meeting including committee reports. Any written reports submitted at the meeting shall be included as well as a list of persons attending the meeting and their addresses. Funds for distribution of the Newsletter and other materials will be furnished by the host agency or obtained through the charge of a small registration fee.

Original (1977) guidelines revised and reaffirmed 8/21/06 at the business meeting of the 2006 (30th) Midwest Deer and Wild Turkey Study Group (MDWTSG), Camp Ransburg, Bloomington, Indiana.